How to Manage Your Music Catalog
A well-organized music catalog is the foundation of a professional music career. Whether you have 10 tracks or 10,000, proper catalog management saves time, prevents lost revenue, and makes promotion and distribution seamless.
Step-by-Step Guide
Establish a naming convention
Use consistent file naming: Artist - Title (Version).format. Create a folder structure by release type (singles, EPs, albums) with subfolders for stems, masters, and artwork.
Fill in all metadata
For every track: artist, title, album, genre, BPM, key, ISRC, ISWC, release date, and credits. Complete metadata prevents issues during distribution and ensures proper royalty attribution.
Document splits and ownership
Record split sheets for every collaboration. Document who owns what percentage of publishing and master rights. Do this before release — it's much harder to sort out after the fact.
Maintain version control
Keep organized versions of every mix: demo, rough mix, final mix, master. Label each version clearly and never overwrite — always save new versions.
Set up collaboration workflows
Create a system for sharing works-in-progress with collaborators, collecting feedback, and managing approvals. Use timestamped comments instead of email threads.
Connect catalog to distribution
When your catalog is organized with complete metadata, distribution to DSPs becomes one-click instead of hours of data entry.
Manage Your Catalog With TYFRA Vault
TYFRA Vault is purpose-built for music catalog management. Upload, organize, and manage your entire catalog with metadata, splits, versioning, and collaboration — then promote and distribute directly.
- Structured catalog: albums, EPs, singles, stems
- Complete metadata management with auto BPM/key detection
- Split sheet management with audit trail
- Version control for every mix
- Shareable links with analytics and feedback
- Direct connection to Promo and Distribution
Frequently Asked Questions
Common questions about How to Manage Your Music Catalog
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